Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and become the backbone of our Seattle operations! We're seeking a highly organized professional to provide comprehensive support to our executive team and departments. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Seattle. If you thrive in fast-paced settings and excel at multitasking, apply today to start your career with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Act as primary point of contact for internal and external communications via phone and email
- Coordinate departmental meetings, events, and team-building activities
- Maintain confidential records and ensure compliance with data protection policies
- Support budget tracking and expense report processing for assigned departments
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Proactive problem-solving approach with minimal supervision
- Associate's degree or equivalent professional certification preferred