Job Description
Join our dynamic team as an Administrative Assistant in sunny Tampa! We're seeking a highly organized professional to provide critical support to our executives. Enjoy a flexible schedule with hybrid options while making a tangible impact on daily operations. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will truly shine. If you're ready to accelerate your career in a fast-paced setting, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, document preparation, and data entry with 99% accuracy
- Oversee office inventory, procurement, and vendor relationship management
- Act as primary point of contact for internal/external communications and client inquiries
- Assist in report generation, expense tracking, and budget reconciliation processes
- Coordinate travel arrangements and logistics for executive team
- Maintain digital filing systems and ensure document security protocols
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with polished professionalism
- Experience with CRM systems (Salesforce preferred) and office management software
- Ability to maintain confidentiality and handle sensitive information discreetly
- Proven track record of proactive problem-solving and initiative-taking
- Flexibility to adapt to changing priorities and work occasional overtime