Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations in New York. This immediate hire contract position offers competitive compensation and the opportunity to work with industry leaders. We're seeking a detail-oriented professional to provide comprehensive support across multiple departments and ensure seamless office functionality.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle incoming communications and direct inquiries to appropriate personnel
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory management and procurement processes
- Coordinate travel arrangements and expense reporting for executives
- Support onboarding processes for new hires
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven experience managing executive calendars and complex scheduling
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Professional demeanor and proactive problem-solving approach