Job Description
We are seeking a highly skilled Administrative Assistant to join our dynamic team immediately! This is a fantastic opportunity for professionals who thrive in fast-paced environments and excel at providing comprehensive office support. Our client, a leading financial services firm, is hiring for both New York and Florida locations with flexible remote options available.
As the backbone of our operations, you'll play a crucial role in maintaining seamless workflow and supporting executive leadership. This position offers rapid onboarding and immediate impact potential for the right candidate.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence with precision
- Act as primary point of contact for internal and external stakeholders via phone, email, and video conferencing
- Oversee office inventory management, supply procurement, and vendor relationship maintenance
- Process expense reports, invoices, and financial documentation with strict attention to detail
- Coordinate cross-departmental projects and meetings, including agenda preparation and minute-taking
- Implement and maintain efficient digital filing systems for confidential records
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven experience handling confidential information and sensitive communications
- Strong written and verbal communication skills with polished professional demeanor
- Ability to adapt quickly to changing priorities and work independently with minimal supervision
- Associate's degree or equivalent professional certification preferred