Job Description
We are seeking a highly organized Office Assistant to join our dynamic team in New York, NY. As a vital support role, you will ensure seamless office operations while maintaining a professional environment. This urgent opening requires a proactive individual with exceptional administrative skills to support our growing business operations across New York and Pennsylvania.
Join our collaborative team where your expertise will directly impact our daily success. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a fast-paced corporate setting.
Responsibilities
- Manage office supplies inventory and procurement processes
- Coordinate executive calendars and schedule complex meetings
- Process incoming/outgoing correspondence and communications
- Maintain digital and physical filing systems with strict confidentiality
- Assist in onboarding new hires with administrative setup
- Support travel arrangements and expense report processing
- Perform data entry and maintain accurate records in CRM systems
Qualifications
- Associate's degree or equivalent administrative certification
- Minimum 2 years of office support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Proven experience with calendar management and scheduling
- Ability to maintain confidentiality in sensitive environments