Job Description
Join the dynamic team at the City of San Jose as a Weekend Administrative Assistant! This vital role supports our community operations with precision and professionalism during weekend hours. You'll be the backbone of our office environment, ensuring seamless administrative functions while serving San Jose residents. We offer a supportive workplace culture, competitive compensation, and the opportunity to make a meaningful impact on local government services.
Responsibilities
- Manage front desk operations including visitor screening, phone handling, and mail processing
- Schedule appointments and coordinate calendars for department heads
- Prepare and distribute official documents, reports, and correspondence
- Maintain accurate digital and physical filing systems
- Assist with event logistics and meeting preparations
- Process expense reports and purchase orders
- Provide exceptional customer service to residents and stakeholders
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational and time-management abilities
- Valid California driver's license
- Experience with government or municipal systems a plus