Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team immediately! This urgent opening offers a fantastic opportunity to become an integral part of our fast-paced office environment. As the first point of contact for clients and staff, you'll play a crucial role in ensuring smooth daily operations while supporting our mission to deliver exceptional service to the Seattle community.
What We Offer:
- Competitive hourly rate with benefits package
- Immediate start date – no waiting!
- Professional growth opportunities in a supportive culture
- Modern downtown Seattle office with flexible scheduling
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics
- Handle incoming communications professionally via phone/email
- Prepare accurate reports and maintain confidential records
- Process payroll and expense reports with precision
- Coordinate office supplies and vendor relationships
- Support HR functions including onboarding documentation
- Act as primary liaison between departments and external partners
Qualifications
- Minimum 2 years administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations
- Strong attention to detail and organizational abilities
- Experience with office management software (e.g., Asana, Trello)
- Valid Washington state driver's license preferred
- Associates degree in Business Administration or related field