Job Description
We're seeking a dynamic Administrative Assistant to join our Portland team immediately! As the backbone of our operations, you'll ensure seamless office functions while supporting executive teams across multiple departments. This is your chance to make an immediate impact in a fast-paced environment with growth opportunities.
Why Join NorthStar?
- Competitive compensation with comprehensive benefits
- Modern downtown Portland office with flexible work options
- Immediate start date – no waiting period!
- Clear career advancement paths
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics
- Process invoices, expense reports, and financial documentation
- Coordinate cross-departmental communications and projects
- Maintain digital filing systems with meticulous attention to detail
- Onboard new hires and manage office supply inventory
- Support HR initiatives including recruitment coordination
- Prepare executive correspondence and presentations
- Act as primary point of contact for external stakeholders
Qualifications
- Minimum 3 years administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities in high-volume environments
- Exceptional written and verbal communication skills
- Associates degree or equivalent professional certification required
- Experience with HRIS systems (e.g., Workday, BambooHR) preferred
- Must pass background check and start within 7 days of offer
- Portfolio demonstrating organizational systems implementation