Job Description
Join our dynamic team immediately as an Administrative Assistant at NorthStar Solutions Group! We're seeking a detail-oriented professional to support our fast-paced operations in Portland, OR. This is a fantastic opportunity to gain valuable experience with a growing company while enjoying competitive compensation and a supportive work environment.
As an integral part of our office support team, you'll ensure smooth daily operations through exceptional organizational skills and proactive communication. If you thrive in collaborative settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute correspondence, reports, and confidential documents
- Coordinate office supplies inventory and procurement processes
- Support department heads with project coordination and deadline tracking
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with new employee onboarding and orientation procedures
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor and confidentiality with sensitive information
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- High school diploma or equivalent; associate degree preferred