Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations in Oakland, CA and Texas. This full-time temporary role offers a competitive hourly rate and the chance to work with industry leaders. If you thrive in collaborative environments and excel at multitasking, apply now to start your career journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive teams
- Process invoices, expense reports, and financial documentation with precision
- Compose professional correspondence, emails, and communications
- Organize and maintain digital filing systems and physical records
- Provide exceptional customer service and support to internal/external stakeholders
- Coordinate travel arrangements and prepare detailed itineraries
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- High school diploma or equivalent required; associate degree preferred