Job Description
Join our dynamic team as an Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to provide critical office support for our fast-paced tech environment. This immediate hire opportunity offers competitive compensation and growth potential.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating logistics
- Handle incoming communications, including phone calls, emails, and mail routing
- Prepare and distribute professional correspondence, reports, and presentations
- Organize and maintain digital/physical filing systems with strict confidentiality
- Coordinate office events, travel arrangements, and vendor communications
- Assist with onboarding processes and new hire documentation
- Support budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written communication and organizational skills
- Experience with calendar management and meeting coordination
- Ability to handle confidential information with discretion
- Proven multitasking in deadline-driven environments
- Positive attitude and collaborative team spirit