Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations! We're seeking highly organized professionals to support our executives in Boston and New York. This immediate hire opportunity offers a collaborative environment where you'll streamline workflows and drive efficiency. If you thrive in fast-paced settings and excel at multitasking, apply today to start your career growth journey with us.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential information with discretion and maintain secure filing systems
- Process expense reports, invoices, and purchase orders with precision
- Compose professional correspondence, reports, and presentations
- Coordinate travel arrangements and logistics for executives
- Serve as primary point of contact for internal and external stakeholders
- Assist in onboarding new team members and office supply management
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines
- Experience handling confidential information with integrity
- Associate's degree or equivalent professional certification required