Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in San Jose, CA. As an immediate hire opportunity, we are looking for an individual who thrives in a fast-paced office environment and can hit the ground running. You will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently.
In this role, you will support senior management and assist with general office management, demonstrating a keen eye for detail and a commitment to excellence.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents with high accuracy.
- Handle incoming and outgoing communications, including email and phone inquiries, with a professional demeanor.
- Process payroll, expense reports, and invoices using accounting software.
- Organize and maintain physical and digital filing systems for easy retrieval of information.
- Assist in coordinating team events, meetings, and corporate activities.
- Perform general clerical duties such as data entry, scanning, and copying.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of professional administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools (e.g., Asana, Trello) is a plus.
- Strong written and verbal communication skills.
- Ability to multitask effectively in a fast-paced environment.
- Discreet and professional demeanor when handling sensitive information.