Job Description
We are seeking a dedicated Administrative Assistant to join our dynamic team in Long Beach, CA. This is an excellent opportunity for individuals looking to start a career in administrative support with no prior experience required.
At Apex Administrative Services, we pride ourselves on a culture of growth and efficiency. You will play a crucial role in managing our daily operations, handling sensitive data with precision, and ensuring our office functions seamlessly. We offer comprehensive training and a supportive environment for you to thrive.
Responsibilities
- Perform high-accuracy data entry into various databases and spreadsheets.
- Manage and organize office files, both digital and physical, ensuring easy retrieval.
- Handle incoming communications, including phone calls and emails, with a professional demeanor.
- Schedule appointments and manage calendars for team members.
- Prepare internal reports and maintain up-to-date inventory records.
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
- Support staff with various ad-hoc administrative projects as needed.
Qualifications
- High school diploma or GED is required.
- Basic computer literacy and familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Typing speed of at least 35 WPM.
- Strong attention to detail and the ability to spot errors quickly.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a collaborative team.