Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office operations. This immediate full-time position offers competitive compensation and growth opportunities in a fast-paced environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital filing systems and ensure data accuracy
- Coordinate office logistics, including supplies and equipment maintenance
- Support event planning and meeting coordination for executive team
- Assist with basic bookkeeping and expense report processing
Qualifications
- 3+ years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Associate's degree or equivalent professional certification
- Experience with scheduling software (e.g., Calendly)
- Proven ability to maintain confidentiality and discretion