Job Description
Join our innovative team in sunny San Diego! We're seeking a highly organized Administrative Assistant to support our fast-paced operations. This immediate hire position offers competitive pay, a flexible schedule (hybrid/remote options available), and the opportunity to grow with a forward-thinking company. If you're a proactive professional who thrives in dynamic environments, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital/physical filing systems
- Coordinate office operations and procurement of supplies
- Support team meetings through preparation and minute-taking
- Assist with onboarding new employees and training programs
Qualifications
- Associate's degree or equivalent experience in administrative support
- 3+ years of administrative assistant or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks and work independently
- Experience with scheduling software (e.g., Calendly)
- Flexible availability to accommodate varying business needs