Job Description
Join our dynamic team as an Administrative Assistant in Oakland! We're seeking a detail-oriented professional to support our fast-paced operations with immediate availability. This flexible contract position offers remote work options with occasional on-site meetings. Ideal for candidates seeking work-life balance while making an impact.
Why You'll Love This Role: Competitive hourly pay, flexible scheduling (20-30 hours/week), and the opportunity to gain experience in a collaborative environment. Perfect for students, parents, or career transitioners needing adaptable hours.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for 5+ executives
- Process invoices, expense reports, and financial documentation with precision
- Compose professional correspondence, memos, and presentation materials
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Coordinate virtual meetings and handle confidential information securely
- Support cross-departmental projects and assist with event planning
- Act as primary point of contact for internal/external communications
Qualifications
- Minimum 2 years administrative support experience in professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in fast-paced environment
- Strong attention to detail and organizational abilities
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Professional demeanor with ability to handle sensitive information
- Immediate availability to start within 48 hours of offer