Job Description
Join our dynamic team at Coastal Solutions Group as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Virginia Beach office with immediate availability. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where your skills will truly shine.
As a key member of our administrative team, you'll ensure seamless office operations while supporting executive staff and department heads. We value proactive problem-solvers who thrive in fast-paced settings and can adapt to evolving priorities. If you're detail-oriented with exceptional communication skills and a passion for efficiency, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and travel logistics
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office supply inventory and vendor relationships for seamless procurement
- Handle incoming communications including calls, emails, and mail with professionalism
- Coordinate departmental events and team-building activities
- Maintain accurate digital and physical filing systems with strict confidentiality
- Support HR functions including onboarding documentation and employee records
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with grace under pressure
- Strong attention to detail with proven organizational abilities
- Experience with calendar management and travel coordination
- Associate's degree or equivalent professional certification
- Must be available for immediate start and work on-site