Job Description
Join our dynamic team at the City of Long Beach as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our municipal operations with precision and efficiency. This full-time, immediate-hire position offers competitive compensation, comprehensive benefits, and the opportunity to serve our vibrant community. If you thrive in fast-paced environments and excel at multitasking, apply today to start your rewarding career with us!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for department leadership
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and edit official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, purchase orders, and vendor invoices
- Support departmental projects with data collection and presentation preparation
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven ability to manage competing priorities in a deadline-driven environment