Job Description
Are you an organized and detail-oriented professional looking for a challenging opportunity in Philadelphia? Philadelphia Professional Solutions is seeking a dedicated Administrative Assistant to join our growing team. In this pivotal role, you will leverage your exceptional data entry skills to ensure our operations run smoothly and efficiently.
As a key member of our administrative staff, you will be responsible for managing daily office functions, maintaining accurate digital and physical records, and providing high-level support to our management team. If you have a passion for precision and a knack for organization, we want to hear from you.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all information is digitized and stored correctly.
- Manage incoming emails, correspondence, and phone inquiries with professionalism and efficiency.
- Organize and maintain physical and electronic filing systems to ensure easy retrieval of documents.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Schedule appointments, meetings, and travel arrangements for senior staff members.
- Assist in the processing of invoices, expense reports, and payroll documentation.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or Data Entry Clerk (minimum 1-2 years).
- Exceptional typing speed (minimum 45 WPM) and accuracy.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and database management software.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent verbal and written communication skills.