Job Description
Join our dynamic team as an Administrative Assistant in San Diego and make an immediate impact! We're seeking a highly organized professional to support our executive operations with precision and efficiency. This is a rare opportunity to step into a critical role with fast-track onboarding and competitive compensation. If you thrive in fast-paced environments and excel at multitasking, apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Process high-volume invoices, expense reports, and purchase orders with 100% accuracy
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, supply procurement, and vendor relationship management
- Serve as primary point of contact for internal/external stakeholders via phone and email
- Implement digital filing systems and maintain confidential records in compliance with HIPAA/GDPR
- Coordinate cross-departmental projects and track deliverables using Asana/Jira
Qualifications
- Minimum 3 years of administrative experience in corporate or healthcare setting
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint) and Google Workspace
- Proven ability to handle sensitive information with absolute discretion
- Exceptional time management skills with demonstrated ability to prioritize competing tasks
- Associates degree or equivalent professional certification required
- Experience with AP/AR processing and QuickBooks preferred
- Strong problem-solving abilities and adaptability to changing priorities
- Professional demeanor with excellent written and verbal communication skills