Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a detail-oriented professional to provide comprehensive support to our executive team and ensure seamless daily operations. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative culture where your contributions make a tangible impact.
What You'll Love:
- Modern downtown Portland office with flexible work options
- Comprehensive benefits package including health insurance and 401(k)
- Professional development stipend for skill advancement
- Supportive team environment with regular recognition programs
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare and edit professional correspondence, reports, and presentations
- Oversee office supply inventory and vendor relationships
- Handle confidential information with discretion and maintain data security protocols
- Coordinate cross-departmental communication and project support
- Manage incoming communications via phone and email with professionalism
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven ability to maintain confidentiality in sensitive environments
- Associate's degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision