Job Description
Join our dynamic team at Boston Metro Office Solutions as an Office Assistant and become the backbone of our thriving operations. This immediate hire position offers a fast-paced environment where your organizational skills and proactive approach will directly impact our success. Located in the heart of Boston's Financial District, you'll enjoy modern amenities and collaborative culture while supporting key departments with precision and professionalism.
We're seeking a detail-oriented professional to manage daily office workflows, coordinate communications, and ensure seamless administrative operations. This role is perfect for someone who thrives in structured environments and takes pride in maintaining efficient office ecosystems. Enjoy competitive compensation, comprehensive benefits package, and immediate start date.
Responsibilities
- Manage incoming/outgoing communications including mail, email, and phone calls
- Coordinate calendars, schedule appointments, and arrange meetings for executives
- Handle office inventory, procurement, and equipment maintenance
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with onboarding processes and new employee orientation
- Maintain digital filing systems with strict confidentiality protocols
- Support event planning and office logistics coordination
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask in fast-paced environments
- Professional demeanor with customer service focus
- Local Boston residency required for immediate start