Job Description
Join our dynamic Oakland team as an Administrative Assistant and hit the ground running! We're seeking a proactive professional to provide critical support to our fast-paced operations. This immediate hire opportunity offers competitive compensation and a chance to grow within our innovative company.
Why You'll Love This Role:
- Competitive hourly pay ($22-$27) + benefits
- Modern downtown Oakland workspace
- Immediate start date
- Supportive team environment
- Clear career advancement path
If you're organized, tech-savvy, and ready to make an impact, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Process confidential documents with precision and maintain digital filing systems
- Handle incoming communications, including calls, emails, and client inquiries
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate logistics for meetings, events, and business travel
- Support HR processes including onboarding and documentation
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word)
- Proven ability to manage competing priorities in deadline-driven environments
- Exceptional written and verbal communication skills
- Detail-oriented with strong organizational abilities
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)