Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team immediately. This is a direct-hire opportunity offering competitive pay and rapid onboarding. If you thrive in fast-paced environments and excel at multitasking, apply today to start your career with Mesa's premier service provider.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Process payroll and expense reports with 100% accuracy
- Compose professional correspondence and maintain confidential records
- Oversee office inventory and vendor relationships
- Serve as primary point of contact for internal/external stakeholders
- Coordinate travel arrangements and meeting logistics
- Support HR functions including onboarding and compliance documentation
Qualifications
- Minimum 2 years administrative experience in professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under tight deadlines
- Associates degree or relevant certification preferred
- Experience with QuickBooks or similar accounting software
- Notary public certification highly desirable