Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Oklahoma City. In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly while supporting our staff with a flexible and dynamic schedule.
If you thrive in a fast-paced environment and possess exceptional communication skills, we want to hear from you.
Responsibilities
- General Administration: Manage daily office operations, including mail distribution, filing, and maintaining a clean and organized workspace.
- Scheduling & Travel: Coordinate internal and external meetings, manage calendars, and book domestic and international travel arrangements.
- Communication: Serve as the primary point of contact for visitors and phone inquiries, ensuring professional and courteous interactions.
- Document Management: Prepare, proofread, and distribute reports, memos, presentations, and other correspondence.
- Project Support: Assist with data entry, expense reports, and other ad-hoc projects as needed.
- Vendor Relations: Manage office supply inventory and order materials as required.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant administrative certification preferred.
- Experience: Minimum 2-3 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Soft Skills: Excellent verbal and written communication skills with a focus on attention to detail.
- Organization: Strong time management skills with the ability to multitask and prioritize tasks effectively.
- Flexibility: Ability to adapt to a flexible schedule and work independently.