Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in San Jose, CA. This is an immediate hire position offering a competitive salary and a dynamic work environment.
In this role, you will be the backbone of our daily operations, ensuring efficiency and professionalism in all office functions. If you are looking for a stable role with growth opportunities, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, reports, and presentations with high attention to detail.
- Screen and direct phone calls, emails, and visitors with professionalism.
- Maintain accurate and organized filing systems, both digital and physical.
- Assist with data entry, expense reporting, and basic accounting tasks.
- Support the management team with ad-hoc projects and special events.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Relevant experience with CRM software is a plus.