Job Description
Are you a highly organized and proactive professional seeking a rewarding career in a dynamic corporate environment? Apex Corporate Solutions is looking for a dedicated Administrative Assistant to join our New York team. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication, managing executive schedules, and maintaining a productive office atmosphere.
We value precision, creativity, and a customer-first mindset. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate internal and external appointments to ensure optimal time management.
- Communication Management: Serve as the primary point of contact for incoming calls and emails, responding professionally and routing inquiries to the appropriate team members.
- Document Preparation: Draft, edit, and format business correspondence, reports, presentations, and memos with a high degree of accuracy.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Office Operations: Maintain office supplies inventory, oversee equipment maintenance, and ensure the workspace remains organized and functional.
- Event Support: Assist in planning and executing company events, team meetings, and client networking functions.
- Data Management: Maintain accurate digital and physical filing systems, ensuring confidential information is secured and easily retrievable.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Proven experience (2+ years) as an Administrative Assistant or in a similar Office Support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Adaptability: Ability to work independently and adapt quickly to changing priorities in a fast-paced environment.
- Attention to Detail: Meticulous attention to detail in data entry and document formatting.