Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in New York. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient data management. We pride ourselves on a supportive work culture and offer the security of weekly pay, allowing you to focus on what you do best.
If you possess exceptional data entry skills and a professional demeanor, we want to hear from you.
Responsibilities
- Execute High-Velocity Data Entry: Manage and input complex data into our CRM and spreadsheets with a 99.9% accuracy rate, ensuring all records are up-to-date and compliant.
- Calendar & Scheduling: Expertly manage executive calendars, coordinate meetings, and arrange travel itineraries, ensuring zero scheduling conflicts.
- Communication Hub: Serve as the primary point of contact for incoming inquiries via phone and email, drafting professional correspondence and routing matters to the appropriate departments.
- Document Management: Organize, file, and digitize physical and electronic documents, maintaining a clutter-free and accessible filing system.
- Office Operations: Oversee inventory for office supplies, process expense reports, and assist with basic IT troubleshooting to keep the office running smoothly.
- Special Projects: Support the management team with ad-hoc research, report generation, and project coordination as needed.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support or data entry roles.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace. Experience with database management software is highly preferred.
- Skills: Proven track record of high-speed typing (minimum 50 WPM) and exceptional attention to detail.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Soft Skills: Strong interpersonal skills, the ability to multitask in a fast-paced environment, and a professional demeanor.
- Availability: Must be available to work full-time hours with flexibility for occasional overtime.