Job Description
Join Our Team as an Administrative Assistant
Welcome to Horizon Support Services. We are currently seeking a highly organized and proactive Administrative Assistant to join our expanding team. If you are looking for a role that offers weekly pay, a flexible schedule, and the opportunity to work in the vibrant areas of Baltimore, MD, and Virginia, we want to hear from you.
In this pivotal role, you will be the backbone of our daily operations, ensuring our team stays on track and our clients receive top-tier support. We pride ourselves on a modern work environment that values efficiency and employee well-being.
Responsibilities
- Calendar & Scheduling Management: Efficiently manage complex calendars, schedule appointments, and coordinate meetings for department heads.
- Communication Hub: Act as the primary point of contact for incoming calls and emails, responding promptly and professionally to inquiries.
- Document Management: Prepare, organize, and maintain accurate records, reports, and digital files using Microsoft Office Suite and cloud-based tools.
- Office Coordination: Oversee office supply inventory, coordinate travel arrangements, and assist with event planning and logistics.
- Data Entry & Analysis: Accurately input and update data into databases, ensuring high standards of data integrity and confidentiality.
- Vendor Liaison: Handle correspondence with external vendors and service providers to ensure seamless business operations.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is highly desirable.
- Communication: Exceptional verbal and written communication skills with the ability to interact with diverse audiences.
- Organization: Strong time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Flexibility: Willingness to adapt to changing schedules and occasional remote work from Virginia or Maryland locations.