Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment.
As the administrative backbone of our operations, you will ensure seamless daily workflows and provide essential support to leadership. We pride ourselves on a collaborative culture and offer a competitive benefits package.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel.
- Prepare and distribute professional correspondence, reports, memos, and presentations.
- Act as the primary point of contact for internal and external stakeholders.
- Assist with project management tasks, including tracking deadlines and maintaining records.
- Handle incoming inquiries via phone and email with a high degree of professionalism.
- Maintain office inventory and manage vendor relationships.
- Organize and archive physical and digital files efficiently.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently with minimal supervision and meet tight deadlines.