Job Description
Are you a highly organized professional looking to make an impact in a dynamic environment? We are seeking a dedicated Local Administrative Assistant to join our growing team in San Jose, California. In this full-time role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient workflow management.
Our company values integrity, collaboration, and innovation. As part of our office support team, you will play a crucial role in maintaining a productive and welcoming workspace for our employees and clients. We offer a competitive benefits package, including health insurance, paid time off, and opportunities for professional growth.
Responsibilities
- Manage and schedule executive calendars, including meetings, travel arrangements, and conference calls.
- Prepare and distribute internal and external correspondence, reports, and presentations with a focus on accuracy.
- Handle incoming and outgoing communications, acting as the primary point of contact for visitors and vendors.
- Perform data entry and maintain accurate digital and physical filing systems.
- Coordinate team events and office activities to foster a positive company culture.
- Assist with general office management duties, including supply inventory and equipment maintenance.
Qualifications
- High school diploma or GED required; Associate’s degree or higher preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to maintain confidentiality and exercise discretion at all times.