Job Description
Join our dynamic team at Oakland Business Solutions as a full-time Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a direct-hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Oakland.
What We Offer:
• Competitive salary ($45K-$60K) + performance bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems, both digital and physical
- Coordinate office events, meetings, and conference logistics
- Assist with onboarding new employees and training support
- Perform light bookkeeping tasks and expense report processing
Qualifications
- Minimum 3 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)