Job Description
Join our award-winning team at Premier Business Solutions as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to support our executive team and ensure seamless office functionality. This full-time, immediate-hire position offers competitive compensation, comprehensive benefits, and a dynamic work environment in Chicago's vibrant Loop district. If you're passionate about organization, excel at multitasking, and thrive in collaborative settings, we want to hear from you.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence and confidential documents
- Oversee office supply inventory, vendor relationships, and equipment maintenance
- Process invoices, expense reports, and payroll documentation with precision
- Act as primary point of contact for internal and external stakeholders
- Implement digital filing systems and ensure data security compliance
- Coordinate onboarding processes for new team members
- Support special projects including event planning and research initiatives
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities under tight deadlines
- Strong written and verbal communication skills
- Experience with office management software (e.g., Asana, Trello, Salesforce)
- Discretion when handling confidential information