Job Description
Join our dynamic team in Chicago as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our executive operations. Enjoy a hybrid work model (3 days office/2 days remote) while maintaining office productivity. This role offers competitive compensation, comprehensive benefits, and growth opportunities within a supportive environment.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare and distribute confidential documents, reports, and presentations
- Oversee office inventory management and vendor relationships
- Coordinate travel arrangements and expense reports for leadership team
- Serve as primary point of contact for internal and external communications
- Implement digital filing systems and ensure document security protocols
- Assist in onboarding new hires and maintain HR records
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with scheduling tools (Calendly, Doodle) and project management software
- Discretion with confidential information and sensitive matters