Job Description
Join Capital Executive Solutions as a key member of our administrative team in Sacramento! We're seeking a proactive Administrative Assistant to support our fast-paced executive office with exceptional organizational skills and a flexible mindset. This full-time role offers a hybrid schedule (3 in-office days/week) to promote work-life balance while ensuring seamless office operations. You'll be the backbone of our daily functions, handling critical communications and streamlining processes for our leadership team.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics with precision
- Compose and distribute professional correspondence, reports, and presentations using advanced MS Office skills
- Oversee office inventory management, supply procurement, and vendor relationships
- Process confidential documents, expense reports, and HR paperwork with meticulous attention to detail
- Serve as primary point of contact for internal/external communications via phone, email, and virtual platforms
- Coordinate special projects including event planning, onboarding support, and process improvement initiatives
Qualifications
- Minimum 3 years of administrative experience supporting C-level executives or senior leadership
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional organizational skills with demonstrated experience managing competing priorities
- Strong written and verbal communication skills with polished professional demeanor
- Associates degree in Business Administration or related field required (Bachelor's preferred)
- Flexibility to work core hours (9am-4pm) with adjustable start/end times