Job Description
Join our dynamic team as a full-time Office Assistant with unparalleled schedule flexibility! At Capitol Solutions Group, we empower professionals to excel with adaptable work hours while delivering exceptional administrative support. This hybrid role combines remote flexibility with in-office collaboration, allowing you to maintain work-life balance while serving as the backbone of our operations. Ideal for candidates seeking structured autonomy in a fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Handle incoming communications, including phone calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders using accounting software
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Support onboarding processes by preparing new hire materials and orientation schedules
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of professional office administration experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle) and project management tools
- Flexibility to work core business hours with adjustable start/end times