Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Long Beach, California. This is a fantastic opportunity for a dedicated professional to leverage exceptional data entry skills while supporting our executive staff with various administrative duties. If you are looking for a stable, full-time role where your organizational abilities will be valued, we want to hear from you.
In this position, you will act as the first point of contact for our office, ensuring smooth daily operations and efficient information management. We pride ourselves on a collaborative work environment and offer competitive benefits for our team members.
Responsibilities
- Perform High-Velocity Data Entry: Accurately input, update, and review data into our CRM and internal databases with a focus on speed and precision.
- Manage Correspondence: Handle incoming and outgoing emails, faxes, and mail; draft professional responses and memos as needed.
- Office Management: Maintain organized filing systems (both digital and physical) and ensure office supplies are stocked and equipment is functioning properly.
- Scheduling & Coordination: Manage calendars, schedule meetings, book travel arrangements, and coordinate with internal and external stakeholders.
- Reporting: Assist in the preparation of weekly and monthly reports by compiling data from various sources.
- Customer Support: Answer phone calls and greet visitors, providing excellent customer service and directing inquiries to the appropriate team members.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 2-3 years of experience in an administrative support role, specifically focusing on data entry.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Typing Skills: Demonstrated ability to type at least 45-50 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills, with a professional and polite demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.