Job Description
Join our dynamic team in Sacramento as a full-time Administrative Assistant and become the backbone of our operations! At Innovate Solutions Group, we value precision, efficiency, and collaborative excellence. This flexible-schedule role offers the perfect blend of structure and autonomy, allowing you to thrive while supporting our executive team. If you're a proactive professional with a passion for organization and exceptional communication skills, we invite you to apply and grow with us.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics with precision
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Handle incoming communications, screen calls, and triage inquiries for key stakeholders
- Oversee office inventory, procurement processes, and vendor relationship management
- Support HR functions including onboarding coordination and benefits administration
- Implement digital filing systems and ensure compliance with record-keeping protocols
- Collaborate cross-functionally on special projects and process improvement initiatives
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience in a corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with meticulous attention to detail
- Proven ability to multitask competing priorities in a fast-paced setting
- Experience with scheduling tools (Calendly, Doodle) and CRM systems (Salesforce)
- Discretion in handling confidential information and sensitive matters
- Adaptability to flexible scheduling requirements including occasional after-hours availability