Job Description
Join our dynamic team as a full-time Administrative Assistant in downtown Chicago! We're seeking a detail-oriented professional to support our executives with exceptional organizational skills. Enjoy a flexible schedule (8:30 AM - 5:30 PM with core hours 10 AM - 3 PM) in a modern, collaborative environment. This role offers competitive benefits and growth opportunities within Illinois' thriving business sector.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations with precision
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Handle confidential information with discretion and maintain strict confidentiality protocols
- Coordinate departmental meetings, take minutes, and follow up on action items
- Support onboarding processes for new hires and assist with HR documentation
- Process expense reports, invoices, and manage budget tracking
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Experience with calendar management and scheduling tools
- Ability to handle sensitive information with discretion
- Proven problem-solving and multitasking capabilities
- Flexibility to adapt to changing priorities and deadlines