Job Description
Join our innovative team at Apex Global Solutions as a full-time Administrative Assistant in the vibrant heart of New York City. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. Enjoy a flexible schedule (Monday-Friday 9am-5pm) with hybrid work options, competitive benefits, and a dynamic workplace culture. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make a significant impact.
At Apex Global Solutions, we value growth and work-life balance. You'll receive comprehensive training, career development opportunities, and a supportive team environment. Our modern offices in Midtown Manhattan offer stunning views and state-of-the-art facilities. Apply today to become part of a company that invests in its people.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital filing systems and ensure document confidentiality
- Coordinate office operations including supply inventory and equipment maintenance
- Assist with onboarding processes and new employee orientation
- Handle incoming communications and route inquiries appropriately
- Support budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience
- Minimum 3 years in administrative support roles
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Discretion in handling sensitive information
- Ability to adapt to changing priorities in a fast-paced environment