Job Description
Join our dynamic team at SynerTech Solutions as a flexible Administrative Assistant in the heart of San Jose's tech hub! We're seeking a highly organized professional to support our fast-paced operations with adaptable scheduling options. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in a modern office setting, we want to hear from you!
Enjoy hybrid work flexibility and a supportive culture that values work-life balance. Apply today to become an integral part of our innovative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meetings across multiple time zones
- Handle incoming communications (emails, calls, correspondence) with professionalism and discretion
- Prepare, edit, and distribute high-impact documents using Microsoft Office Suite and Google Workspace
- Organize digital/physical filing systems and maintain confidential records with meticulous attention to detail
- Coordinate office logistics, including travel arrangements, expense reports, and vendor management
- Support onboarding processes and new employee orientation materials
- Assist with special projects and provide backup coverage for administrative functions
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 3+ years progressive administrative experience in corporate or tech environments
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication skills with polished professionalism
- Proven ability to prioritize tasks in fast-paced, deadline-driven settings
- Discretion in handling confidential information and executive support
- Experience with scheduling tools (Calendly, Doodle) and office equipment