Job Description
Join our dynamic team at Indianapolis Business Solutions as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a chance to grow with a leading Indianapolis employer. If you excel in multitasking and thrive in collaborative environments, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize office operations including filing systems, inventory management, and supply procurement
- Coordinate travel arrangements and expense reports for department staff
- Assist with onboarding processes and new employee orientations
- Support special projects and department initiatives as assigned
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor with customer service focus
- Experience with office equipment (copiers, scanners, phone systems)