Job Description
Join our dynamic Oakland team as a Local Administrative Assistant with a specialized focus on data entry excellence. This pivotal role supports our nonprofit mission by maintaining accurate records and ensuring seamless office operations. Located in the heart of downtown Oakland, you'll be part of a mission-driven organization dedicated to empowering local communities. We offer competitive benefits, professional growth opportunities, and a collaborative work environment. If you're detail-oriented with a passion for precision, we encourage you to apply today!
Responsibilities
- Enter, verify, and maintain accurate database records with zero-error tolerance
- Process and manage confidential client information with HIPAA compliance
- Coordinate office communications including scheduling, correspondence, and document filing
- Generate monthly reports using Excel and proprietary software systems
- Support grant administration by tracking deliverables and deadlines
- Collaborate with cross-functional teams on community outreach initiatives
- Train volunteers on data entry protocols and software usage
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Expert proficiency in Microsoft Office Suite (Excel pivot tables required)
- Proven experience with CRM systems (Salesforce or equivalent preferred)
- Associate degree in Business Administration or related field
- Ability to maintain strict confidentiality and handle sensitive information
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Valid California driver's license and reliable transportation