Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Fresno. As the backbone of our daily operations, you will ensure our office runs efficiently while supporting our leadership team with top-tier organizational skills.
At Apex Business Solutions, we pride ourselves on a collaborative culture that values innovation, integrity, and professional growth. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is ready to make a tangible impact on our team's success.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Handle incoming and outgoing communications, including phone calls, emails, and mail with professionalism.
- Prepare and distribute weekly reports, memos, and presentations using Microsoft Office Suite.
- Assist in the coordination of company events, office activities, and client visits.
- Maintain accurate filing systems (digital and physical) and update CRM databases regularly.
- Process invoices, expense reports, and reimbursements with strict attention to detail.
- Greet visitors, answer multi-line phones, and provide exceptional front-desk support.
Qualifications
- High school diploma or equivalent; Associate's degree or certification in Office Administration preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently and collaboratively within a team structure.
- Experience with HRIS or payroll software is a plus.