Job Description
Join a Team That Values Your Time and Effort!
Are you an organized professional looking for a job that fits your lifestyle? Horizon Administrative Solutions is currently seeking a dedicated Administrative Assistant to join our growing team. We pride ourselves on offering a flexible schedule and weekly pay, ensuring you are compensated for your hard work without the long wait of traditional payroll cycles.
Based in San Antonio, TX, but open to candidates in Virginia or remote arrangements, this role is perfect for those seeking stability and autonomy. You will play a crucial role in supporting our executives and operations team with high-level administrative functions.
Why Apply?
- Weekly paychecks (No waiting for bi-weekly or monthly cycles).
- Flexible work hours that fit your personal schedule.
- Professional development opportunities in a remote-friendly environment.
- Supportive team culture in San Antonio and beyond.
Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and travel itineraries for senior management, ensuring no conflicts and proper follow-up.
- Communication Hub: Act as the primary point of contact for incoming inquiries via email and phone, routing messages to the appropriate team members promptly.
- Document Control: Prepare, edit, and format internal documents, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Data Entry & Organization: Maintain accurate digital and physical filing systems, update databases, and ensure all records are up-to-date and compliant with company policies.
- Travel Coordination: Arrange domestic and international travel logistics, including booking flights, hotels, and ground transportation.
- Meeting Support: Take minutes during meetings, distribute action items to stakeholders, and prepare meeting packets.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or executive assistant role.
- Software Proficiency: Advanced proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- Communication: Excellent verbal and written communication skills with a professional tone.
- Adaptability: Ability to manage multiple priorities and adapt quickly to changing schedules or tasks.
- Integrity: Strong attention to detail and a high level of confidentiality.
- Location Flexibility: Ability to work effectively in a remote or hybrid environment (San Antonio or Virginia preferred).