Job Description
Are you a highly organized professional looking to join a dynamic team in Virginia Beach? Oceanic Virtual Solutions is seeking a dedicated Administrative Assistant to support our operations with a focus on efficiency and professionalism. We pride ourselves on offering a flexible schedule that allows you to maintain a healthy work-life balance while delivering exceptional results.
As a key member of our administrative team, you will play a crucial role in ensuring smooth daily operations, coordinating schedules, and managing communications for our leadership team. This hybrid role offers the convenience of working from home or our Virginia Beach office, depending on your preference.
Responsibilities
- Manage complex calendars and schedule appointments, meetings, and travel arrangements with precision.
- Prepare and edit correspondence, documents, and presentations using Microsoft Office Suite.
- Handle incoming emails and phone calls, screening inquiries and directing them to the appropriate team members.
- Organize and maintain digital and physical filing systems to ensure easy access to information.
- Assist in the coordination of company events and team-building activities.
- Process expense reports and invoices with accuracy and adherence to company policies.
- Perform light research and data entry tasks to support business intelligence initiatives.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Reliable internet connection and a quiet workspace if working remotely.
- Ability to maintain confidentiality and adhere to strict deadlines.