Job Description
Are you a detail-oriented professional seeking a weekend opportunity in a dynamic environment?
Apex Administrative Solutions is currently recruiting an experienced Administrative Assistant to join our growing team. We are looking for a reliable candidate who thrives in a fast-paced setting and excels at data entry and organizational management. This role offers the unique flexibility of working on weekends while maintaining a steady career path, with positions available across our Chicago, IL and Ohio locations.
We value accuracy, efficiency, and proactive communication. If you are ready to elevate your administrative career and enjoy the stability of a weekend schedule, we want to hear from you.
Responsibilities
- Perform High-Velocity Data Entry: Input, verify, and update information in our CRM and database systems with 99.9% accuracy.
- Manage Records & Documentation: Organize physical and digital files, ensuring strict confidentiality and easy retrieval for the team.
- Schedule & Coordinate: Manage weekend calendars, coordinate internal meetings, and handle correspondence promptly.
- Customer & Client Support: Serve as the first point of contact for incoming inquiries, providing exceptional service via phone and email.
- Report Generation: Compile weekly data reports and prepare necessary materials for the Monday morning team review.
- Office Operations: Maintain a tidy workspace, manage inventory for office supplies, and assist with light logistics.
Qualifications
- Experience: Minimum 1-2 years of experience in administrative support or data entry.
- Availability: Must be available to work every Saturday and Sunday (Weekend Shift).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing Speed: Minimum 45 WPM with high accuracy.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Communication: Excellent written and verbal communication skills; ability to interact professionally with clients and staff.
- Transportation: Reliable transportation for potential hybrid work locations in Chicago and Ohio.