Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our Portland office with exceptional administrative support. Enjoy the freedom of a flexible schedule while making a significant impact in a collaborative, fast-paced environment. This role offers competitive compensation, comprehensive benefits, and opportunities for growth. If you're a proactive multitasker with a passion for efficiency, we encourage you to apply!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives and teams
- Handle incoming communications (calls, emails, correspondence) with professionalism and discretion
- Prepare, edit, and distribute high-quality documents, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Support project coordination by tracking timelines, compiling data, and preparing status updates
- Facilitate seamless meetings and events, including preparation and follow-up activities
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent experience in administration, business, or related field
- 3+ years of progressive administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication skills with a customer-service mindset
- Proven ability to maintain confidentiality and handle sensitive information
- Experience with calendar management, scheduling tools, and office equipment