Job Description
Are you an organized, proactive professional looking to make an impact? Nova Support Services is seeking a dedicated Administrative Assistant to join our high-performing team in New York City.
We pride ourselves on providing a flexible, dynamic work environment where your organizational skills are valued. As a key member of our administrative team, you will ensure the smooth operation of our daily business activities, acting as the backbone of our office efficiency.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible schedule options to maintain work-life balance.
- Professional development opportunities in a fast-paced corporate setting.
If you are ready to take the next step in your career, we want to hear from you.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and correspondence with professionalism and speed.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Prepare and edit internal documents, reports, and presentations using Microsoft Office Suite.
- Assist in data entry and maintaining accurate digital and physical filing systems.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Act as the primary point of contact for clients and visitors, ensuring a welcoming environment.
- Support the management team with ad-hoc administrative projects as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2-3 years of proven experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Flexibility to adapt to changing schedules and priorities.